Skip Navigation

  1. City Departments
    1. Accounting
    2. Administration, Finance, Policy and Urban Affairs
    3. Administrative Adjudication
    4. Assessment and Taxation Department
    5. Audit
    6. Board of Education
    7. Buffalo Arts Commission
    8. Buffalo Police Department
    9. Buffalo Urban Renewal Agency(BURA)
    10. Buffalo Water Authority
    11. 18 more items...
  2. City Services
    1. ePermits
    2. City Tax Payments
    3. City User Fee Payments
    4. Parking Ticket Payments
    5. Adjudication Payments
    6. Rental Registration
    7. City Phone Directory
    8. Water / Sewer Payments
    9. Renewal of Dog License Payments
    10. Payment Cart
    11. 1 more items...
  3. Our City
    1. Architecture and Landscapes
    2. Arts and Culture
    3. All America City
    4. Buffalo Waterfront
    5. Buffalo My City
    6. Buffalo At Home
    7. Buffalo Convention Center
    8. Buffalo Niagara Convention and Visitors Bureau
    9. Buffalo Sister Cities
    10. Buffalo TV Access Channels
    11. 1 more items...
  4. News and Calendar
    1. Cars Sharing Main Street
    2. Buffalo Historic Preservation Plan
    3. Scajaquada Corridor Study
    4. Buffalo's Intensive Level Historic Buildings Reconnaissance Survey
    5. Peace Bridge Expansion Project Workshop Schedule
    6. The Queen City in the 21st Century
    7. Calender of Events
  5. CitiStat Buffalo
  6. My Profile

Home > City Departments > City Clerk > Records Management

Records Management


Inactive Records Center
85 River Rock Drive, Suite 301
Buffalo, NY 14207
Phone: (716) 874-6401 or (716) 570-8721

Office Hours:
OPEN - MON. - FRI. 9:00 AM TO 4:00 PM

PUBLIC ACCESS:

The Division of Records Management suggests that you contact the Inactive Records Center via telephone before arriving to verify staff is on duty. The Records Management Division is short staffed and must, at times, divide its time between the Inactive Records Center and Buffalo City Hall. We apologize for any inconvenience this may cause and we hope to rectify the situation in a timely manner.

The City of Buffalo Inactive Records & Research Facility now has the following records available for public use:

- Death Index Records - 1852-1944 (CD's)
- Birth Index Records - 1878-1915 (Original Records)
- Common Council Proceedings - 1834-1990 (Bound Volumes - Not a complete set)
- Common Council Proceedings - 1832-1995 (Original Records)
- Tax & Assessment Roll Books - 1815-1837 (Bound Volumes)
- Tax & Assessment Roll Books - 1838-1997 (Microfilm)
- Assessors Land Maps - 1855, 1870, 1912 (Microfilm)
- Polk Directories - 1856-1985 - Bound Volumes - (Not a complete set)
- Erie County Census Records - 1850-1925 (Microfilm)
- Marriage Records - 1877-1907 (Microfilm)

There is currently no fee to access records in the Inactive Records Center, however, there is a fee for uncertified copies of records - payment only by Visa and Mastercard.

DEPARTMENTAL ACCESS:

PICK UP/RETRIEVAL OF RECORDS AND REQUESTS FOR BOXES - (716) 874-6401 OR (716) 570-8721

Access to records held within the Inactive Records Center is allowed by Departmental Personnel only. Departments have access to only those records it department/division has authority over. Therefore, should personnel require the services of Records Management to search or retrieve records not under their direct supervision, written permission from the authorized department head must be supplied to Records Management at the time of the request. This is to protect the safety of the records stored within the facility. Please contact the telephone numbers listed above for service.

Turn around time to access/retrieve records ranges from 5 minutes to 1 - one days notice. (Time is determined by availability of staff)

Departments wanting to store records in the Inactive Records Center can do so by contacting the office directly. If utilizing records management for the first time, instruction on proper procedures will be addressed prior to the acceptance of records in the facility. If you would like to set up an appointment for a training session, please contact Gerald Chwalinski, Records Management Officer via e-mail at gchwalinski@city-buffalo.com or Linda Andersen,  at landersen@city-buffalo.com.

There are currently no fees to store or access records held within the Inactive Records Center.

Only one cubic foot boxes are accepted in the Inactive Records Center and can be obtained by contacting our office.

For departments needing to store maps, 2' or 4' map boxes can be requested.

A written request must be submitted.

You can fax or e-mail requests for boxes at: Fax: (716) 874-6405 E-Mail: gchwalinski@city-buffalo.com or landersen@city-buffalo.com