Administrative Service

GOALS:

To provide efficient administrative and clerical support for all Divisional operations and to keep all lift bridges in the City of Buffalo open to traffic.

DESCRIPTION OF ACTIVITIES

Coordinates preparation of O & M and Capital Expenditures budget for the Division.
Prepares reallocations of funds for the Division
Maintains records for O & M accounts, Bond Funds, Block Grants and EDA accounts
Prepares statements of accounts on a monthly basis for each function
Orders and distributes office supplies to all functions
Supervises the maintenance of contracts on office equipment
Prepares contract documents and processes same through Departments of Law, Audit and Accounting
Maintains a contract ledger and prepares a monthly and quarterly contract compliance report
Maintains a file on all insurance and processes the renewal of same for the Divisions
Renews and codes all requisition requests for supplies, materials and services and prepares purchase requisitions, vouchers, and departmental orders
Complies monthly Summary of Register of Revenues
Maintains and disperses Petty Cash funds and prepares summary of transactions.
Conducts all aspects of the personnel function for the Division to include Personnel Requisitions, certifications, interviews, Letters of Nomination, Certificates of Appointment and requests for extensions.
Maintains all phases of payroll to include sick leave, vacations, BC/BS, life insurance time reports, register of salaries and payroll change notices.
Provide lift bridge service throughout the year on a 24 hour basis