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Administrative Service

GOALS:

To provide efficient administrative and clerical support for all Divisional operations and to keep all lift bridges in the City of Buffalo open to traffic.

DESCRIPTION OF ACTIVITIES

• Coordinates preparation of O & M and Capital Expenditures budget for the Division.
• Prepares reallocations of funds for the Division
• Maintains records for O & M accounts, Bond Funds, Block Grants and EDA accounts
• Prepares statements of accounts on a monthly basis for each function
• Orders and distributes office supplies to all functions
• Supervises the maintenance of contracts on office equipment
• Prepares contract documents and processes same through Departments of Law, Audit and Accounting
• Maintains a contract ledger and prepares a monthly and quarterly contract compliance report
• Maintains a file on all insurance and processes the renewal of same for the Divisions
• Renews and codes all requisition requests for supplies, materials and services and prepares purchase requisitions, vouchers, and departmental orders
• Complies monthly Summary of Register of Revenues
• Maintains and disperses Petty Cash funds and prepares summary of transactions.
• Conducts all aspects of the personnel function for the Division to include Personnel Requisitions, certifications, interviews, Letters of Nomination, Certificates of Appointment and requests for extensions.
• Maintains all phases of payroll to include sick leave, vacations, BC/BS, life insurance time reports, register of salaries and payroll change notices.
• Provide lift bridge service throughout the year on a 24 hour basis